Tender Administrator

Job description

1. Purpose of the Role

         The Tender Administrator is responsible for managing the end-to-end tender process, from identifying new opportunities to preparing           And submitting high-quality, compliant bids. You will coordinate with various internal departments to ensure all documentation meets           Client requirements and deadlines.   

 
    2. Key Responsibilities

• Tender Sourcing and Monitoring: Regularly check government and private sector portals (e.g., e-Tenders) for new bid opportunities and RFQs.
• Bid Preparation: Compile and format complete tender documentation, including technical, commercial, and administrative sections (e.g., BEE certificates, tax clearances, company profiles).
• Compliance Management: Review tender requirements to ensure 100% compliance with client specifications and company standards.
• Tracking and Reporting: Maintain an up-to-date tender register to track deadlines, submission statuses, and outcomes (won/lost analysis).
• Internal Coordination: Liaise with estimating, operations, and finance teams to gather necessary data for competitive pricing and technical submissions.
• Submission: Ensure timely physical or electronic submission of tenders, following specific delivery instructions.

    3. Minimum Requirements

• Education: Grade 12 (Matric) is essential. A Diploma or Degree in Business Administration, Supply Chain Management, or Commerce is highly preferred.
• Experience: Typically 1–3 years (Junior) or 3–5 years (Senior) of experience in tender administration or procurement support.
• Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel for cost analysis and Word for formatting).
• Compliance Knowledge: Familiarity with procurement regulations and industry-specific tender legislation (e.g., PFMA or Treasury Regulations for public sector tenders).

Posted on 18 Feb 14:03, Closing date 19 Apr