Receptionist/Personal Assistant

Remuneration:	negotiable
Location:	Johannesburg, Edenburg, Rivonia
Education level:	Diploma
Job level:	Junior/Mid
Own transport required:	Yes
Type:	3 months
Reference:	#Hilaal TV/ PA
Company:	Hilaal TV

Reports to:
CEO

Scope and general purpose:
We are seeking a personal assistant to support managers and executives by undertaking administrative tasks.

The purpose of this position is to support the business through the efficient provision and maintenance of all required administrative duties.

Responsibilities:

• Acting as a first point of contact for callers, dealing with emails and phone calls by responding, passing on messages or highlighting them for manager’s attention.
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executives
• Booking and arranging travel, transport and accommodation
• Organising events and conferences
• Reminding the executives of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Collating and filing expenses
• Miscellaneous tasks which will vary according to the sector and to the manager’s remit, eg. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research.

Self-management

• Problem-solving
• Clear communication
• Time management
• Organisational skills
• Computer skills
• Filing and archiving
• Organisational alertness

Requirements:

• Completed matric
• Completed relevant tertiary qualification beneficial
• Must be fluent in English and Afrikaans
• Discretion and trustworthiness: you will often be party of confidential information
• Excellent oral and written communication skills
• Organisational skills and the ability to multitask
• The ability to be proactive and take initiative
• Flexibility and adaptability
• Tact and diplomacy
• A knowledge of standard software packages and the ability to learn company-specific software if required.
• Supporting staff, studio and video conferencing facility

Posted on 04 Feb 15:26, Closing date 5 Mar