Personal Assistant or Virtual Assistant
| Remuneration: | R2000 - R15000 per month market-related |
| Benefits: | Flexible Fridays, Birthday off |
| Location: | Cape Town |
| Remote work: | Remote work allowed optional |
| Job level: | Mid |
| Reference: | #assist-m |
| Company: | Travel Tractions |
Your role will be to assist the CEO of a fun, dynamic company, mainly in the marketing and tourism space.
We operate a guest house for digital nomads in Greenpoint, Cape Town, so applicants in this area will be preferred, but this can also be a remote position, and others will be taken into account.
However, only candidates
with a few years of working experience and administration skills will be accepted.
PA responsibilities
CEO- Managing diaries and organising meetings and appointments
- Ensure there are no overlapping appointments in the CEO’s diary and assist with queries
- Report any client, financial, HR, or administrative issues to the CEO.
- Researching personal tasks for the CEO and company and compiling summary documents.
- Check the CEO’s emails and assist with drafting emails (in Google docs and then sharing this in the #admin Slack Channel) when and if needed.
- Booking and arranging travel, transport, and accommodation.
- Typing, compiling, and preparing reports, presentations, contracts, and correspondence.
HR- Advertise vacancies in the company and screen candidates for these positions.
- Keep all employee records up to date and ensure documents are valid.
- Assist team members with administrative queries and issues.
- Assist in acquiring the best talent for various positions throughout the company.
- Help compile and review contracts and legal documents.
- Screening applicants to be interviewed
Company- Compiling and arranging documents to send to the bookkeeper
- Uploading items to Wordpress, Notion and Sheets and Asana.
- Reminding the manager/executive of important tasks and deadlines.
- Managing databases and filing systems.
- Implementing and maintaining procedures/administrative systems.
- Liaising with staff, suppliers, and clients.
- Collating and filing expenses.
Skills that would be advantageous- Sales
- Accounting
- Law
- Social media
- Customer service
- Organisational
Requirements- Time management
- Communication
- Problem-solving
- Email management
- Document preparation
- Attention to detail
- Record keeping
- Problem resolution
- Talent acquisition
- Travel coordination
- Contract management
- Using the word banana in your application
- Document management
- Task management
- Database management
- Administrative systems
- Expense management
We’re looking for a person who enjoys organisation and seeks to grow and learn, while enjoying a flexible work schedule with a great team.
If you think you are the correct person for the position and have your own laptop, stable Wifi connection etc, go to our website
https://traveltractions.com/marketing-jobs/.
No applications will be accepted via email.
Should you not receive a reply from us in two weeks, please be advised that your application was unfortunately unsuccessful.
Posted on 25 Jun 08:21, Closing date 31 Jul
