In-office virtual assistant

Job Description: In-Office Virtual Assistant (Denver-Based)

Position: In-Office Virtual Assistant
Reporting to: Head of production and CEO
Location: Durbanville (On-site)
Start Date: October 2025
Salary: R8,000 – R9,000 basic (per month)
About the Role

We are seeking a proactive and detail-oriented In-Office Virtual Assistant to join our growing team. This role is perfect for someone who thrives in a fast-paced environment and can manage multiple responsibilities, from handling client communications to supporting operations. You’ll be at the heart of the business — ensuring leads are responded to quickly, demos are booked efficiently, and day-to-day admin tasks are managed seamlessly.
Key Responsibilities

• Lead Management: Respond promptly to inbound leads via email, LinkedIn, and other channels.
  

• Demo Scheduling: Book and confirm demos/meetings through Calendly or similar platforms.
  

• Inbox Management: Organise, filter, and respond to emails professionally.
  

• Reminders and admin: Manage calendars, reminders, and follow-ups for the team.
  

• Client Communication: Engage with prospects and clients via email and LinkedIn messaging.
  

• Support Operations: Assist with drafting proposals, documents, and internal communication.
  

• Light Technical Tasks: Support with authoring code snippets, basic automation, and tech-related tasks when needed.
  

• Reporting: Track and report on lead responses, scheduled demos, and follow-up actions.
  

Requirements

• Previous experience as a Virtual Assistant, Executive Assistant, or Office Administrator.
  

• Strong skills in email management and LinkedIn communication.
  

• Experience booking and managing demos/meetings.
  

• Excellent organisational skills with the ability to prioritise tasks.
  

• Proficiency in tools such as Gmail, LinkedIn, Calendly, and Microsoft Office/Google Workspace.
  

• Tech-savvy with the ability to handle basic coding/automation tasks (a plus).
  

• Strong written and verbal communication skills.
  

• Must be based in Denver and available for in-office work.
  

What We Offer

• Competitive base salary of R8,000 – R9,000.
  

• Monthly attendance bonus for meetings hosted

• A supportive team environment with growth opportunities.
  

• Flexible working hours: 08:30-16:00 Mon-Fri
  

• Starting October 2025.
  

Application Criteria

When applying, please include the following:

1. Updated CV (with relevant work experience in admin, virtual assistance, or email/lead management).
   

2. Recent photo of yourself (for internal identification and office HR purposes).
   

3. Cover note highlighting your experience in:
   

   • Email management
     

   • Booking demos / calendar management
     

   • LinkedIn communication
     

   • Office administration
     

4. References (at least 1 previous employer).
   

Candidate Profile

• Preferably female applicants (due to the nature of the team dynamic and existing office structure).
  

• Based in Durbanville. Bellville. Brackenfell, able to work in-office from 08:30 – 16:00 starting October 2025.
  

• Professional, well-presented, and confident in communication
  

Posted on 01 Sep 12:49, Closing date 31 Oct