Financial Administrator

Job description

Role purpose

The Financial Administrator plays a key role in supporting the smooth and effective operation of the organization’s financial and administrative functions. This position is responsible for ensuring timely and accurate processing of payments, bank reconciliations, statutory submissions, and the preparation of internal financial reports.

The role also involves coordinating with management, external stakeholders, and internal teams to ensure compliance, maintain financial integrity, and support efficient administrative processes across the organization.

Key responsibilities

Financial Administration & Reporting

• Prepare, reconcile, and distribute monthly bank statements and balances across multiple accounts.
• Generate financial status reports (e.g., Finbond status reports, cash flow summaries) within set deadlines.
• Maintain accurate and up-to-date financial records in both digital and hard copy formats.
• Consolidate and forward client and bank reports to internal stakeholders.

Payments and compliance

• Process and schedule statutory payments, including PAYE and other regulatory obligations, within prescribed timeframes.
• Ensure accuracy and completeness of payment instructions before execution.
• Support management in verifying financial data prior to payment approvals.

Reconciliations and controls

• Perform monthly reconciliations of accounts, including inter-account transfers (e.g., ABSA to FNB accounts).
• Identify and resolve discrepancies between statements, reports, and internal records.
• Assist in maintaining financial controls by documenting procedures and cross-checking supporting documents.

Operational and administrative support

• Act as the primary point of contact for distributing financial statements to colleagues and managers.
• Coordinate with designated backup staff to ensure continuity of responsibilities during absences.
• Assist with the preparation of ad hoc reports and financial summaries as requested by management.
• Maintain organized filing and record-keeping systems for compliance and audit purposes.

Requirements

• Education: Diploma or certificate in Finance, Accounting, or Business Administration (or equivalent experience).
• Experience: 3+ years in a financial administration, bookkeeping, or accounting support role.
• Technical skills:
• Proficiency in MS Excel and financial reporting tools.
• Familiarity with bank statement formats (CSV, PDF, OFX) and reconciliations.
• Basic knowledge of statutory compliance (e.g., PAYE, VAT, regulatory reporting).
• Language: Strong written and verbal communication skills in English.

Competencies and attributes

• High attention to detail and accuracy in all financial matters.
• Strong organizational and time management skills.
• Ability to work independently and meet strict deadlines.
• Discretion and confidentiality in handling sensitive financial information.
• Problem-solving mindset and proactive approach to resolving discrepancies.
• Team-oriented with the ability to support colleagues and provide backup where needed.

Posted on 03 Oct 11:02, Closing date 2 Dec