Personal Assistant

We are seeking a highly organised and proactive personal assistant to provide comprehensive administrative and organisational support to the advisory associate at Offernet. The ideal candidate will be a skilled multi-tasker with excellent communication and interpersonal skills.

Key responsibilities

Calendar management

• Efficiently manage and prioritise the executive's schedule, including meetings, appointments, and deadlines.
• Coordinate and schedule meetings, both internal and external, ensuring timely invitations and reminders.
• Anticipate potential scheduling conflicts and proactively resolve them.

Travel arrangements

• Book and manage domestic and international travel arrangements, including flights, accommodations, and ground transportation.
• Obtain necessary visas and travel documents.
• Coordinate itineraries and ensure seamless travel experiences.

Correspondence

• Draft, proofread, and edit correspondence, including emails, letters, and presentations.
• Respond to inquiries and requests on behalf of the executive as needed.
• Manage incoming and outgoing mail.

Administrative tasks

• Handle administrative tasks such as filing, photocopying, and scanning documents.
• Maintain an organised and efficient filing system.
• Manage expense reports and reimbursements.

Event planning

• Assist in planning and coordinating events, meetings, and conferences.
• Manage guest lists, RSVPs, and event logistics.

Confidential matters

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain strict confidentiality at all times.

Qualifications and skills

• Proven experience as a personal assistant or similar role.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritise tasks effectively.
• Strong attention to detail.
• Discretion and confidentiality.
• Flexibility to work irregular hours as needed.

Company Description

We are a data intelligence and technology company focused on driving revenue growth and profitability for our clients. Our Touchpoint® technology optimises every step in the business conversion funnel, and our integrated approach enables us to develop highly effective marketing campaigns that deliver exceptional results.

Posted on 05 Mar 13:28, Closing date 4 May