Dealership Debtors Clerk/Cashbook

• Ensure that the debtors book is in accordance with company policy.
• Follow up on all outstanding debts, including requesting outstanding PODs/invoices from departments and report to the accountant any debtor that might be at risk.
• Debtors reporting: seven-day debtors to be sent out daily, trade debtors feedback to be accurate and detailed for operations meetings done weekly.
• Ensure that credit is stopped as soon as accounts reach the credit limit or exceed credit terms.
• Daily receipting and allocation of vehicle, parts, and service debtors – allocations are not to be older than two days.
• Parts and service debtor discounts to be processed.
• DIC to be invoiced and allocated per remittance; sundry invoices and credit notes to be raised when applicable.
• All F&I income, i.e. IUM/ Paintprotector/Dealer leads, to be processed according to remittances.
• Daily banking to be checked for accuracy and anomalies and reconcile till/cash on hand accounts on Autoline – allocations are not to be older than two days – any inaccuracies or risk to be escalated immediately to the accountant/financial manager.
• Staff debtors processing, allocation, and reconciling.
• Account application with all relevant certified documentation and credit checks to be sent to the accountant and DP for approval.
• Once an account is approved, credit limits may only be amended with DP approval.
• Carry out additional reasonable duties from time to time at the discretion of management.

• Debtors statements to be sent out on the first of every month.
• Follow up on unpaid invoices twice per week.
• Operations feedback to be sent every Tuesday prior to the cut-off time stipulated.
• Staff debtors to be done by the twenty-ninth of the month – report and reconciliation to be sent to the accountant.

• All receipting and debtors allocations must be finalised.
• All DIC and debtors discounts must be processed – DIC to be reconciled to Seriti, and DIC to be raised for amounts not yet paid.
• Cash on hand/till accounts must be clean, reconciled, and balanced.
• Cash on hand and till reconciliations must be submitted to the accountant/financial manager with all balances explained in detail.

• Prior working experience, preferably with high-volume transactions.
• Knowledge of Autoline/Kerridge/Drive.
• Microsoft Office – Excel with VLOOKUP is required but can be taught.

• Good knowledge of reconciliations.
• Strong communication and conflict management skills.
• Ability to work well in a team and problem-solve effectively.
• Attention to detail and accuracy is essential.
• Strong time management and discipline.