Personal Assistant to the Directors

Remuneration:	market-related
Location:	Cape Town, Gardens, CBD
Education level:	Diploma
Job level:	Mid
Own transport required:	Yes
Type:	Permanent
Reference:	#PA@OEJ
Company:	One-eyed Jack

About us:

One-eyed Jack is an entertainment marketing and events management company specialising in creating unforgettable experiences for our clients. With a dedication to excellence and a passion for innovation, we consistently deliver high-quality events that exceed expectations. As we continue to grow, we are seeking a dynamic and highly organised Personal Assistant to support our directors in their day-to-day operations.

Job description:

We are seeking a proactive and detail-oriented person to provide comprehensive support to our directors. The ideal candidate will thrive in a fast-paced environment, possess exceptional organisational skills, and demonstrate the ability to multitask effectively. As a key member of our team, the personal assistant will play a crucial role in ensuring the smooth operation of our company.

Responsibilities:

• Act as the primary point of contact for the directors, managing their schedules, appointments, and travel arrangements.
• Coordinate and prioritise meetings, conference calls, and other events, ensuring timely communication and follow-up.
• Prepare and distribute agendas, presentations, and other materials for meetings and presentations.
• Conduct research and gather information as requested by the directors, providing relevant insights and analysis.
• Handle sensitive and confidential information with discretion and professionalism.
• Manage correspondence, including emails and phone calls, and respond on behalf of the directors when appropriate.
• Assist with project management tasks, including tracking deadlines, monitoring progress, and coordinating with internal teams.
• Anticipate the needs of the directors and proactively address any issues or concerns.
• Assist with personal tasks and errands as needed.
• Assist with office management tasks to support the broader team, including liaising with suppliers and ordering office necessities. 

Qualifications:

• Diploma or degree preferred. 
• Ideally five years (minimum three years) proven experience as a personal assistant or similar role, preferably in a fast-paced environment.
• Exceptional organisational and time management skills.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Proficiency on a Mac, use of KeyNote, Microsoft Office Suite and other relevant software.
• Ability to work independently with minimal supervision.
• Flexibility to work long hours and weekends as needed.
• Discretion and confidentiality.

Other: Driver's licence and own car required.

Joining our team as a personal assistant coupled with office manager duties, offers a unique opportunity to work closely with our directors and contribute to the success of our company. If you are a proactive and dedicated professional with a passion for excellence, we encourage you to apply.

Please do not apply if you do not have the relevant qualifications above. Thank you.

One-eyed Jack is an equal opportunity employer and values diversity in the workplace. We welcome applications from all qualified individuals.

Posted on 14 Mar 11:32, Closing date 13 May