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The Weekly Update EP:07 - KNOW WHO YOU ARE VOTING FOR AND WHAT THEY STAND FOR.

The Weekly Update EP:07 - KNOW WHO YOU ARE VOTING FOR AND WHAT THEY STAND FOR.

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    Email sign-off etiquette: A comprehensive guide

    The importance of email sign-offs cannot be understated when writing emails. While the beginning of your email may be limited in variety, the choices for email sign-offs are vast. Choosing the right sign-off can greatly impact the recipient's reaction and response. Email signature specialists Rocketseed recently released a guide, How to Sign Off on an Email Correctly that aims to help you select an appropriate sign-off for any situation, striking the balance between professionalism and personalisation.
    Email sign-off etiquette: A comprehensive guide

    Key sections in this email sign-off guide include:

    • What are email sign-offs? Email sign-offs are the brief phrases used to conclude an email before your name and signature. They are often overlooked but can leave a lasting impression.

    • How should you sign off an email? Unlike traditional letter writing, there are no strict rules for email sign-offs. However, certain best practices can guide your choice:

      • Consider the context of your message.
      • Reflect on your relationship with the recipient.
      • Always maintain respect in your sign-off.
      • Check for correct punctuation and spelling.
      • Personalise your sign-off when appropriate.
      • Exercise caution with creative sign-offs.
      • Align your sign-off with your brand image.
      • Use emojis judiciously.
      • When in doubt, opt for a safe, non-specific sign-off.

    • Which sign-off delivers the highest response rates? Studies show that gratitude sign-offs, such as "Thanks in advance," tend to receive the highest response rates.

    • Professional email sign-offs: Examples of professional sign-offs include "Sincerely," "Best regards," "Respectfully," and "Best wishes."

    • Work-friendly email sign-offs: In a less formal work environment, you can use friendlier sign-offs like "Warmest regards," "Warmly," or "Cheers."

    • Funny email sign-offs: When appropriate, you can add humor to your emails with sign-offs like "See you later, alligator!" or "And that's a wrap!"

    • Creative email sign-offs: Use creative and pop culture references like "To infinity and beyond!" or "Yabba Dabba Doo!" with caution, as they may not resonate with everyone.

    • Email sign-offs to avoid: Be mindful of overly formal, emotional, or offensive sign-offs. Avoid abbreviations and political or religious references.

    • Passive-aggressive email sign-offs: Recognise passive-aggressive phrases in email sign-offs and understand their underlying meanings.

    • Generational differences in email sign-offs: Different generations may prefer varying sign-off styles, from traditional to more informal expressions.

    • Cultural differences in email sign-offs: Consider cultural sensitivities when choosing email sign-offs, as meanings can vary across cultures.

    • Email sign-offs for all occasions: Find suitable sign-offs for different situations, such as apologies, appreciation, condolences, holidays, vacation, bad news, and job applications.

    • Relationship between email sign-offs and email signatures: While email sign-offs convey your tone and emotion, email signatures provide vital contact details and branding. Using a professional email signature manager tool can ensure consistent branding across your organisation.

    In summary, the right email sign-off can enhance your email's effectiveness and leave a positive impression on the recipient. It's important to choose a sign-off that aligns with the context, relationship, and tone of your message. In addition, email signatures play a crucial role in conveying professionalism, aiding communication and reinforcing brand identity at the end of every email you send.

    Rocketseed
    Rocketseed is the first-choice email signature management software for both marketers and IT professionals across the globe, compatible with Office 365, Gsuite & Exchange.
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