Company Secretary Assistant

STADIO Corporate Services is inviting applications for the position of:  Company Secretary Assistant
The head: executive support and governance fulfils the role of the Company Secretary of the listed company as well as works in the office of the CEO on key strategic projects, whilst also assisting with investor relations and sustainability reporting. This is an important role and the individual who is appointed as the assistant to this role will be exposed to strategic thinking in running a successful listed entity whilst also managing higher education institutions that fulfil a huge need in our country.

Purpose:
To provide support to the Head: Executive Support and Governance in managing specific aspects of the group’s company secretarial and executive support functions, and other key strategic projects managed across the group, from the CEO’s office.
 
Key roles and responsibilities:

• Perform various company secretarial tasks involved in running a successful listed entity, including:
• Preparation and circulation of minutes and resolutions for key approvals
• Preparation of board and executive meeting packs and some reports, as required
• Maintain and update the STADIO holdings website to ensure it remains professional, relevant and up to date
• Assist in managing the key relationship with the STADIO Holdings Board of Directors
• Assist with the collation, preparation and review of information required for the Integrated Annual Report
• Project manage the B-BBEE audit across the Group
• Sustainability reporting
• Continued improvement and implementation of Group’s ESG strategy
• Collate ESG metrics as required for disclosure and maintaining the ESG matrix
• Corporate Governance
• Ensure CIPC reporting is up to date, including beneficial ownership
• Update / create policies as required
• Assist with running successful AGM
• Maintain Company Share Register
• Fulfil various tasks and provide administrative support as required including, inter alia:
• Managing Khulisa Student Share Scheme information together with the JSE Investor Services (JIS) – the Khulisa Student Share Scheme is the first such scheme in Africa, if not the world, where we give our postgraduate graduates shares in STADIO Holdings upon graduation
• Assist in managing the STADIO Kusasa Bursary Scheme
•  Assist with external and internal audit
• Fulfil various selected tasks and provide administrative support to the CEO and CFO as required
• Fulfil various selected tasks as part of other strategic projects driven out of the office of the CEO or other EXCO agreed projects

Minimum requirements:

• Newly qualified Chartered Accountant or equivalent; or
• 3 years + experience fulfilling aspects of a company secretarial or equivalent function.

Knowledge:

• Excellent knowledge of document preparation and layout
• Knowledge of meeting procedure and minute taking
• Basic knowledge of JSE governance or company legal requirements is desirable.
• Basic knowledge of BBBEE legislation is desirable.

Skills

• Ability to deal with confidential and sensitive information with extreme discretion and integrity
• Able to listen, absorb and concisely translate verbal discussions and information into written information, extracting sailent features
• Excellent English literacy and writing skills
• Advanced Excel and Word skills
• Good Powerpoint and presentation skills
• Good communication skills
• Manage stakeholder relationships in particular at Board and Executive level
• Ability to be flexible and adjust to change
• Good attention to detail
• Good organisation and planning skills
• Calm and methodical, with a professional demeanor
• Able to work under pressure and to deadline
• Ability and willingness to learn and grow

Posted on 16 Jul 10:38, Closing date 31 Jul