Production Assistant

Job description

Overview:

As a Production Assistant, you will support the client services team in ensuring smooth day-to-day operations. This dynamic role involves administrative coordination, supplier communications, and CRM updates. You will play a key role in maintaining workflow efficiency, accuracy in documentation, and high standards of service delivery and Administration. 

Key responsibilities:

• Prepare quotes and obtain pricing from suppliers in a timely manner
  

• Ensure all quotes are submitted, received, and processed in line with company policies and deadlines
  

• Maintain accurate and up-to-date records in the CRM system
  

• Manage and organize job bags, ensuring all documentation is complete and accessible
  

• Support the client services manager with administrative and operational tasks as required
  

• Handle incoming phone calls and emails professionally and efficiently
  

• Update work orders and assist with quoting
  

Important: Only apply if you have strong, proven administration experience of at least 12 months. Applications without this minimum requirement will not be considered.

Note: Candidates are required to specify their salary expectations in their application. Applications without this information may not be considered.

Due to the volume of applications, only shortlisted candidates will be contacted. If you do not hear from us by the 31st May 2025, please consider your application was unsuccessful.

Requirements

• Proficiency with computers and software, such as Microsoft Office and Outlook
  

• Exceptional verbal and written communication skills in English (language proficiency)
  

• Excellent multitasker with multiple clients within assigned brand portfolio
  

• Exceptional time management
  

• Efficiency and organisation skills
  

• Professional manner and a strong ethical code
  

• Ability to multitask and remain motivated and positive
  

• Commitment to working efficiently and accurately
  

• Solid record of attention to detail and strict adherence to procedures
  

• Possess strong and effective communication, organization, and decision-making skills
  

• Must work well under pressure while handling a diverse workload
  

• Must be able to prioritize workload and work independently
  

• Must be energetic and show enthusiasm
  

• Must be able to work as a team player with others in the department
  

Company Description