Commercial Property Facilities Manager

A well-established commercial real estate business with twenty years of proven success in the market is seeking a passionate and driven individual to join our property management team.

Specialising in retail, office, and mixed-use properties, we are looking for a proactive, results-oriented individual with strong problem-solving skills and technical insight. The ideal candidate will be capable of working independently while providing detailed reporting to the property manager.

Responsibilities

• Work closely with the property manager and property administrators
• Manage a property portfolio consisting of retail, industrial, and mixed-use properties
• Handle correspondence with tenants relating to daily activities and planned maintenance
• Manage security, cleaning, refuse, and other soft services
• Schedule and manage routine maintenance and repairs (electrical, fire, mechanical, plumbing, building structure, and related equipment)
• Conduct routine facilities inspections
• Submit building inspection reports
• Report on all repairs and maintenance, and outsourced activities, and take appropriate action
• Maintain building compliance records, maintenance logs, and servicing certification in line with building regulations
• Ensure assets are fully maintained according to the maintenance plan and associated budgets
• Manage and coordinate up-to-date maintenance and service schedules
• Respond to reactive maintenance issues timeously
• Coordinate and report on contractor SLA performance
• Project manage, supervise, and coordinate outsourced contractor works
• Arrange and motivate repair and maintenance quotations and invoices for approval by the facilities head
• Liaise with the property administrator and property manager to ensure timely closure and completion of job cards
• Continuously identify opportunities for improvement in FM operations
• Ensure health and safety compliance in accordance with the Occupational Health and Safety Act, and address risks immediately
• Identify and action non-compliance risks
• Assist with compiling the annual preventative maintenance schedule
• Be available for critical maintenance issues after hours when required

Experience and qualifications

• Diploma or degree in property studies, facilities management, or a related field
• Experience in a building or facilities management environment with a strong technical focus
• Ability to develop and maintain sound relationships with tenants, landlords, and contractors
• Understanding of all aspects of building management, including hard and soft services
• Experience in obtaining quotes and managing contractors
• Experience with ticket management software is beneficial

If you fit the brief, please send your latest CV, including references, to careers@swindon.co.za.

Company Description

Swindon Property is a leading commercial and industrial real estate organisation and the commercial associate for international real estate advisor, Savills, for sub-Saharan Africa.

Posted on 16 Apr 12:34, Closing date 16 Jun